Privacy Policy

Last Updated: January 20th, 2025

Welcome to Execify, a service provided by Execify, Inc. (“Execify.ai”, “we“, “our” or “us“). Execify provides an Executive Operations software platform for individuals and organizations to streamline and accelerate executive operations and support functions.

This Privacy Policy describes how Execify.ai stores, uses and discloses personal data that we collect through digital properties that link to this Privacy Policy:

(i) Customer Data: personal data that we collect, process and manage on behalf of our individual and business customers (“Customers“), submitted to the Execify.ai cloud-based services, including our platforms, websites, products, applications, application programming interface (“API“), tools, and any ancillary or supplementary Execify.ai products and services (including Upgrades (as defined in the Terms of Service)), offered online and via a mobile application (collectively, “Platform“).

We process such Customer Data on behalf and under the instruction of the respective Customer in our capacity as a “data processor“, in accordance with our Data Processing Addendum with them. For more information, please refer to Section 9 below.

Accordingly, this Privacy Policy — which describes Execify.ai’s independent privacy and data processing practices as a “data controller” — with respect to the Platform, Sites (as defined below) and any other services provided to Customer by Execify.ai (“Services“), and does not apply to the processing of Customer Data. If you have any questions or requests regarding Customer Data, please contact your account administrator(s) (“Account Admin“) directly.

(ii) User Data: personal data concerning our Customers’ internal focal persons who directly engage with Execify.ai concerning their Execify.ai account (e.g. billing contacts and authorized signatories), Customers’ Account Admins, and authorized users of the Platform (collectively, “Users“);

(iii) Prospect Data: data relating to visitors of our websites (including but not limited to Execify.ai), participants at events, and any other prospective customer, user or partner (collectively, “Prospects“) who visit or otherwise interact with our programs, marketing and social activities and our websites, digital ads and content, emails, integrations or communications under our control (“Sites“).

(iv) Technology Partner Data: data relating to individuals participating and/or engaging as a participant, candidate, applicant or any other prospective or existing technology partners (including as developer or technology ambassadors) (collectively, “Technology Partner“) who interact with our Platform, Sites, events and/or other platforms utilized by Execify.ai.

Specifically, this Privacy Policy describes our practices regarding the following:

1. Data Collection & Processing

2. Data Uses & Legal Bases

3. Sources of Personal Data

4. Data Location & Retention

5. Data Disclosure

6. Cookies and Tracking Technologies

7. Communications

8. Data Security

9. Data Subject Rights

10. Data Controller/Processor

11. Additional Notices

If you are a Customer, User, Prospect or Technology Partner, please read this Privacy Policy carefully and make sure that you fully understand it.

You are not legally required to provide us with any of your personal data, and may do so, or avoid doing so, at your own free will. If you do not wish to provide us with your personal data, or to have it processed by us or any of our services providers, please simply do not visit or interact with our Sites, nor use our Services.

You may also choose not to provide us with “optional” personal data (i.e. “not required” fields on forms), but please keep in mind that without it we may not be able to provide you with the full range of our Services or with the best user experience when using our Services.

Any capitalized but undefined term in this Privacy Policy shall have the meaning given to it in our Terms of Services (“Terms“).

1. Data Collection & Processing

When we use the term “personal data” in this Privacy Policy, we mean information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, to an individual. It does not include aggregated or anonymized information that is maintained in a form that is not reasonably capable of being associated with or linked to an individual.

The below table describes what personal data we collect about you and to whom we disclose personal data. California individuals: This table includes the parties we disclose personal data to for a business or commercial purpose, as defined by California law.

Categories of Personal Data Collected Disclosures of Personal Data
Identifiers, such as your name, email address, postal address, phone number, and device identifiers (e.g., advertising identifiers and IP address). Service providers, such as security and platform vendors. With third parties that are necessary to complete a transaction, such as credit card processors. Business partners who we partner with to jointly market or sell our products and Services, such as channel partners. With third parties at your direction, such as event sponsors. Professional advisors, such as lawyers, accountants, and auditors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets. Companies that operate Cookies and Tracking Technologies, described in Section 5, such as marketing and advertising partners. To which you have consented to the disclosure.
Commercial information, including preferences, such as purchasing history or tendencies and transactional information, such as banking information. Service providers, such as security and platform vendors. With third parties that are necessary to complete a transaction, such as credit card processors. Professional advisors, such as lawyers, accountants, and auditors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets. To which you have consented to the disclosure.
Internet or other electronic network activity information and device information, such as your browsing history, search history, device information, and other information (whether passive browsing or active engagement) regarding your interactions with us and use of our products, Services, emails, and other Digital Properties. Service providers, such as security and platform vendors. Companies that operate Cookies and Tracking Technologies, described in Section 5, such as marketing and advertising partners. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets.
Geolocation information, such as approximate location based on your IP address, mobile device location, or information you provide to us (such as city and state you provide through a webform). You may be able to control collection of this data through the settings of your device. Service providers, such as security and platform vendors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets. Companies that operate Cookies and Tracking Technologies, described in Section 5, such as marketing and advertising partners.
Audio, electronic, visual, and other sensory information, such as CCTV recordings of our premises (e.g., if you visit our offices); recordings of your interactions with our sales or support teams (e.g., for quality assurance or training purposes, in accordance with applicable laws); or customer support chat or messaging logs. Service providers, such as security and platform vendors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets.
Contents of emails, messages, calendar invites, contacts, tasks, as well as any data within the application or external integrations with other applications that you interact with through the application which we process on your behalf solely to provide the Service. Service providers, such as platform vendors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets.
AI prompts and AI Actions that you submit/create when interacting with the applications AI functionally. Execify, Inc. Service providers, such as platform vendors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets.
Inferences as defined by California law, such as marketing you are likely to react positively to. Execify, Inc. Service providers, such as platform vendors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets.
Sensitive Personal Data, such as proof of vaccination or race and ethnicity (optional) (where permissible under applicable law). Execify, Inc. Service providers, such as platform vendors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets. To which you have consented to the disclosure.

2. Data Uses & Legal Bases

We use personal data as necessary for the performance of our Services (“Performance of Contract“); to comply with our legal and contractual obligations (“Legal Obligations“); and to support our legitimate interests in maintaining and improving our Services, e.g. in understanding how our Services are used and how our campaigns are performing, and gaining insights which help us dedicate our resources and efforts more efficiently; in marketing, advertising and selling our Services to you and others; providing customer services and technical support; and protecting and securing our Users, Customers, Prospects and Technology Partners, ourselves and our Services (“Legitimate Interests“).

If you reside or are using the Services in a territory governed by privacy laws under which “consent” is the only or most appropriate legal basis for processing personal data as described in this Privacy Policy (either in general, based on the types of personal data you expect or elect to process or have processed by us or via the Services, or due to the nature of such processing) (“Consent“), your acceptance of our Terms of Service and of this Privacy Policy will be deemed as your consent to the processing of your personal data for all purposes detailed in this Privacy Policy, unless applicable law requires a different form of consent. If you wish to revoke such consent, please contact us at [email protected].

Specifically, we use personal data for the following purposes (and in reliance on the legal bases for processing noted next to them, as appropriate):

Purpose of Processing Lawful Basis
To provide our products, Services, and Digital Properties to you, including processing and fulfilling transactions; enabling you to access the Digital Properties and our Services; operating, maintaining, and improving our Digital Properties and Services; communicating with you, such as by completing your support requests or providing security updates; and diagnosing, repairing, and tracking service and quality issues. Legitimate interests; Contract; Legal obligations
For our own business purposes, including maintaining internal business records and conducting internal reporting; collecting payments and performing accounting and similar business functions; auditing and managing projects related to our Services; performing IT security management and IT-related tasks, such as administration of our technologies and network; evaluating and improving our business, Services, and Digital Properties; and performing research and development of new products and services; and processing your survey and questionnaire responses. Legitimate interests; Legal obligations
For legal, safety, or security reasons, including to comply with legal requirements; establish, exercise, or defend against legal claims; protect the safety, security, and integrity of our property and the rights of those who interact with us or others; investigate any content or conduct policy violations; and detect, prevent, and respond to security incidents or other malicious, deceptive, fraudulent, or illegal activity. These safety purposes may also involve collecting and processing special categories of personal data (i.e., health data), for office visits and events where necessary for public health or as required by applicable law. Legitimate interests; Legal obligations; Public interest
For marketing our products and Services or those of third parties, such as our business partners, including to solicit or publish testimonials or feedback about our products and Services; send you marketing and promotional communications or product recommendations (via email, phone, or other online and offline channels) about our Services or those of third parties; facilitate your participation in a contest or event; assess ad impressions or engage in contextual ad customization. You may opt out of marketing communications by clicking the “unsubscribe” link at the bottom of our marketing communications or contacting us via email to [email protected]. Note that some of our marketing materials and information may use tracking technologies and analytics tools to help us understand your preferences. For further information, please see Section 5 below and our Cookie Notice. Consent (where required by law); Legitimate interests
To fulfill a referral request when you use our referral service to tell a friend about our Services, including by using the name, email address, title, and company name that you provide us to contact the person to whom you are referring. You must only provide others’ personal data if you have their consent to do so. Consent (where required by law); Legitimate interests
Diversity, equity, and inclusion, such as promoting diversity, equity, and inclusion initiatives and representation within our business (where authorized by applicable law). Consent (where required by law); Legitimate interests
Corporate transactions, such as sales, mergers, acquisitions, reorganizations, bankruptcy, and other corporate events. Legitimate interests; Legal obligations
When you have voluntarily agreed to have your personal data processed. Consent

With respect to personal data we obtain from Google OAuth API Scopes, used in our integration with certain Google Services (“Integrated Google Services“), our use of such personal data and data aggregated, anonymized, or derived therefrom (“Restricted personal data“), is limited to the following purposes, in adherence with the Limited Use requirements as detailed in Google API Services Data Policy (version of February 15, 2024):

  • Facilitating, operating, supporting, providing and improving user-facing features that are prominent in the Integrated Google Services (Performance of Contract; Legitimate Interests);
  • Troubleshooting or security purposes (such as investigating a bug or abuse), subject to the Users’ prior consent, insofar access to Restricted personal data is required to resolve a support issue (Performance of Contract; Legitimate Interests);
  • Compliance with applicable law and regulations (Legal Obligation);
  • For our internal operations, provided that the Restricted personal data (including derivations thereof) have been aggregated and anonymized (Legitimate Interests);
  • Transfer of the Restricted personal data to third parties: (1) in accordance with this Privacy Policy, solely to the extent necessary to provide or improve the Integrated Google Services; (2) to comply with applicable laws and regulations; and (3) in connection with any change in control, including by means of merger, acquisition or purchase of substantially all of Execify.ai’s assets (Performance of Contract; Legitimate Interests; Legal Obligation); or
  • Otherwise in strict accordance with your affirmative agreement.

Also, Google Workspace APIs are not used to develop, improve, or train generalized AI and/or ML models.

3. Sources of Personal Data

  • Information you provide to us directly, including when you register and communicate with us directly through our Digital Properties, visit our offices, or participate in our events, marketing, and outreach activities.
  • Information collected from your employer, coworkers, or friends, including information about representatives or other employees of our current, past, and prospective customers, suppliers, investors, and business partners. We may also receive your information from a friend as part of a referral for our Services.
  • Information automatically collected, including technical information about your interactions with our Digital Properties (such as IP address, browsing preferences, and purchase history). More information is available in Section 5 below and in our Cookie Notice.
  • Information from public sources, including information from public records and information you share in public forums, such as social media.
  • Information from other third parties, including information from third-party service and content providers, entities with whom we partner to sell or promote products and services, and social media networks (including widgets related to such networks, such as the “Facebook Like” button).

 

We may combine information that we receive from the various sources described in this Notice, including third-party sources and public sources, and use or disclose it for the purposes identified above.

4. Data Location & Retention

Data Location: We and our authorized Service Providers (defined below) maintain, store and process personal data in the United States (US), Europe, the United Kingdom (UK), and other locations as reasonably necessary for the proper performance and delivery of our Services, or as may be required by applicable law.
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