Privacy Policy
Last Updated: December 17th, 2024
Welcome to Execify, a service provided by Execify, Inc. (”Execify.ai”, ”we”, ”our” or ”us”). Execify provides an Executive Operations software platform for individuals and organizations to streamline and accelerate executive operations and support functions.
This Privacy Policy describes how Execify.ai stores, uses and discloses personal data that we collect through digital properties that link to this Privacy Policy:
(i) Customer Data: personal data that we collect, process and manage on behalf of our individual and business customers (”Customers”), submitted to the Execify.ai cloud-based services, including our platforms, websites, products, applications, application programming interface (”API”), tools, and any ancillary or supplementary Execify.ai products and services (including Upgrades (as defined in the Terms of Service)), offered online and via a mobile application (collectively, ”Platform”).
We process such Customer Data on behalf and under the instruction of the respective Customer in our capacity as a ”data processor”, in accordance with our Data Processing Addendum with them. For more information, please refer to Section 9 below.
Accordingly, this Privacy Policy — which describes Execify.ai’s independent privacy and data processing practices as a ”data controller” — with respect to the Platform, Sites (as defined below) and any other services provided to Customer by Execify.ai (”Services”), and does not apply to the processing of Customer Data. If you have any questions or requests regarding Customer Data, please contact your account administrator(s) (”Account Admin”) directly.
(ii) User Data: personal data concerning our Customers’ internal focal persons who directly engage with Execify.ai concerning their Execify.ai account (e.g. billing contacts and authorized signatories), Customers’ Account Admins, and authorized users of the Platform (collectively, ”Users”);
(iii) Prospect Data: data relating to visitors of our websites (including but not limited to Execify.ai), participants at events, and any other prospective customer, user or partner (collectively, ”Prospects”) who visit or otherwise interact with our programs, marketing and social activities and our websites, digital ads and content, emails, integrations or communications under our control (”Sites”).
(iv) Technology Partner Data: data relating to individuals participating and/or engaging as a participant, candidate, applicant or any other prospective or existing technology partners (including as developer or technology ambassadors) (collectively, ”Technology Partner”) who interact with our Platform, Sites, events and/or other platforms utilized by Execify.ai.
Specifically, this Privacy Policy describes our practices regarding the following:
1. Data Collection & Processing
6. Cookies and Tracking Technologies
If you are a Customer, User, Prospect or Technology Partner, please read this Privacy Policy carefully and make sure that you fully understand it.
You are not legally required to provide us with any of your personal data, and may do so, or avoid doing so, at your own free will. If you do not wish to provide us with your personal data, or to have it processed by us or any of our services providers, please simply do not visit or interact with our Sites, nor use our Services.
You may also choose not to provide us with “optional” personal data (i.e. “not required” fields on forms), but please keep in mind that without it we may not be able to provide you with the full range of our Services or with the best user experience when using our Services.
Any capitalized but undefined term in this Privacy Policy shall have the meaning given to it in our Terms of Services (”Terms”).
1. Data Collection & Processing {#1.-data-collection-&-processing}
When we use the term “personal data” in this Privacy Policy, we mean information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, to an individual. It does not include aggregated or anonymized information that is maintained in a form that is not reasonably capable of being associated with or linked to an individual.
The below table describes what personal data we collect about you and to whom we disclose personal data. California individuals: This table includes the parties we disclose personal data to for a business or commercial purpose, as defined by California law.
| Categories of Personal Data Collected | Disclosures of Personal Data |
|---|---|
| Identifiers, such as your name, email address, postal address, phone number, and device identifiers (e.g., advertising identifiers and IP address). | Service providers, such as security and platform vendors. With third parties that are necessary to complete a transaction, such as credit card processors. Business partners who we partner with to jointly market or sell our products and Services, such as channel partners. With third parties at your direction, such as event sponsors. Professional advisors, such as lawyers, accountants, and auditors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets. Companies that operate Cookies and Tracking Technologies, described in Section 5, such as marketing and advertising partners. To which you have consented to the disclosure. |
| Commercial information, including preferences, such as purchasing history or tendencies and transactional information, such as banking information. | Service providers, such as security and platform vendors. With third parties that are necessary to complete a transaction, such as credit card processors. Professional advisors, such as lawyers, accountants, and auditors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets. To which you have consented to the disclosure. |
| Internet or other electronic network activity information and device information, such as your browsing history, search history, device information, and other information (whether passive browsing or active engagement) regarding your interactions with us and use of our products, Services, emails, and other Digital Properties. | Service providers, such as security and platform vendors. Companies that operate Cookies and Tracking Technologies, described in Section 5, such as marketing and advertising partners. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets. |
| Geolocation information, such as approximate location based on your IP address, mobile device location, or information you provide to us (such as city and state you provide through a webform). You may be able to control collection of this data through the settings of your device. | Service providers, such as security and platform vendors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets. Companies that operate Cookies and Tracking Technologies, described in Section 5, such as marketing and advertising partners. |
| Audio, electronic, visual, and other sensory information, such as CCTV recordings of our premises (e.g., if you visit our offices); recordings of your interactions with our sales or support teams (e.g., for quality assurance or training purposes, in accordance with applicable laws); or customer support chat or messaging logs. | Service providers, such as security and platform vendors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets. |
| Contents of emails, messages, calendar invites, contacts, tasks, as well as any data within the application or external integrations with other applications that you interact with through the application which we process on your behalf solely to provide the Service. | Service providers, such as platform vendors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets. |
| AI prompts and AI Actions that you submit/create when interacting with the applications AI functionally. | Execify, Inc. Service providers, such as platform vendors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets. |
| Inferences as defined by California law, such as marketing you are likely to react positively to. | Execify, Inc. Service providers, such as platform vendors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets. |
| Sensitive Personal Data, such as proof of vaccination or race and ethnicity (optional) (where permissible under applicable law). | Execify, Inc. Service providers, such as platform vendors. Entities involved in a corporate transaction, including if we sell, acquire, or merge all or some of our assets. To which you have consented to the disclosure. |
2. Data Uses & Legal Bases {#2.-data-uses-&-legal-bases}
We use personal data as necessary for the performance of our Services (”Performance of Contract”); to comply with our legal and contractual obligations (”Legal Obligations”); and to support our legitimate interests in maintaining and improving our Services, e.g. in understanding how our Services are used and how our campaigns are performing, and gaining insights which help us dedicate our resources and efforts more efficiently; in marketing, advertising and selling our Services to you and others; providing customer services and technical support; and protecting and securing our Users, Customers, Prospects and Technology Partners, ourselves and our Services (”Legitimate Interests”).
If you reside or are using the Services in a territory governed by privacy laws under which “consent” is the only or most appropriate legal basis for processing personal data as described in this Privacy Policy (either in general, based on the types of personal data you expect or elect to process or have processed by us or via the Services, or due to the nature of such processing) (”Consent”), your acceptance of our Terms of Service and of this Privacy Policy will be deemed as your consent to the processing of your personal data for all purposes detailed in this Privacy Policy, unless applicable law requires a different form of consent. If you wish to revoke such consent, please contact us at privacy@execify.ai.
Specifically, we use personal data for the following purposes (and in reliance on the legal bases for processing noted next to them, as appropriate):
| Purpose of Processing | Lawful Basis |
|---|---|
| To provide our products, Services, and Digital Properties to you, including processing and fulfilling transactions; enabling you to access the Digital Properties and our Services; operating, maintaining, and improving our Digital Properties and Services; communicating with you, such as by completing your support requests or providing security updates; and diagnosing, repairing, and tracking service and quality issues. | Legitimate interests; Contract; Legal obligations |
| For our own business purposes, including maintaining internal business records and conducting internal reporting; collecting payments and performing accounting and similar business functions; auditing and managing projects related to our Services; performing IT security management and IT-related tasks, such as administration of our technologies and network; evaluating and improving our business, Services, and Digital Properties; and performing research and development of new products and services; and processing your survey and questionnaire responses. | Legitimate interests; Legal obligations |
| For legal, safety, or security reasons, including to comply with legal requirements; establish, exercise, or defend against legal claims; protect the safety, security, and integrity of our property and the rights of those who interact with us or others; investigate any content or conduct policy violations; and detect, prevent, and respond to security incidents or other malicious, deceptive, fraudulent, or illegal activity. These safety purposes may also involve collecting and processing special categories of personal data (i.e., health data), for office visits and events where necessary for public health or as required by applicable law. | Legitimate interests; Legal obligations; Public interest |
| For marketing our products and Services or those of third parties, such as our business partners, including to solicit or publish testimonials or feedback about our products and Services; send you marketing and promotional communications or product recommendations (via email, phone, or other online and offline channels) about our Services or those of third parties; facilitate your participation in a contest or event; assess ad impressions or engage in contextual ad customization. You may opt out of marketing communications by clicking the “unsubscribe” link at the bottom of our marketing communications or contacting us via email to privacy@execify.ai. Note that some of our marketing materials and information may use tracking technologies and analytics tools to help us understand your preferences. For further information, please see Section 5 below and our Cookie Notice. | Consent (where required by law); Legitimate interests |
| To fulfill a referral request when you use our referral service to tell a friend about our Services, including by using the name, email address, title, and company name that you provide us to contact the person to whom you are referring. You must only provide others’ personal data if you have their consent to do so. | Consent (where required by law); Legitimate interests |
| Diversity, equity, and inclusion, such as promoting diversity, equity, and inclusion initiatives and representation within our business (where authorized by applicable law). | Consent (where required by law); Legitimate interests |
| Corporate transactions, such as sales, mergers, acquisitions, reorganizations, bankruptcy, and other corporate events. | Legitimate interests; Legal obligations |
| When you have voluntarily agreed to have your personal data processed. | Consent |
With respect to personal data we obtain from Google OAuth API Scopes, used in our integration with certain Google Services (”Integrated Google Services”), our use of such personal data and data aggregated, anonymized, or derived therefrom (”Restricted personal data”), is limited to the following purposes, in adherence with the Limited Use requirements as detailed in Google API Services Data Policy (version of February 15, 2024):
- Facilitating, operating, supporting, providing and improving user-facing features that are prominent in the Integrated Google Services (Performance of Contract; Legitimate Interests);
- Troubleshooting or security purposes (such as investigating a bug or abuse), subject to the Users’ prior consent, insofar access to Restricted personal data is required to resolve a support issue (Performance of Contract; Legitimate Interests);
- Compliance with applicable law and regulations (Legal Obligation);
- For our internal operations, provided that the Restricted personal data (including derivations thereof) have been aggregated and anonymized (Legitimate Interests);
- Transfer of the Restricted personal data to third parties: (1) in accordance with this Privacy Policy, solely to the extent necessary to provide or improve the Integrated Google Services; (2) to comply with applicable laws and regulations; and (3) in connection with any change in control, including by means of merger, acquisition or purchase of substantially all of Execify.ai’s assets (Performance of Contract; Legitimate Interests; Legal Obligation); or
- Otherwise in strict accordance with your affirmative agreement.
3. Sources of Personal Data {#3.-sources-of-personal-data}
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Information you provide to us directly, including when you register and communicate with us directly through our Digital Properties, visit our offices, or participate in our events, marketing, and outreach activities.
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Information collected from your employer, coworkers, or friends, including information about representatives or other employees of our current, past, and prospective customers, suppliers, investors, and business partners. We may also receive your information from a friend as part of a referral for our Services.
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Information automatically collected, including technical information about your interactions with our Digital Properties (such as IP address, browsing preferences, and purchase history). More information is available in Section 5 below and in our Cookie Notice.
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Information from public sources, including information from public records and information you share in public forums, such as social media.
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Information from other third parties, including information from third-party service and content providers, entities with whom we partner to sell or promote products and services, and social media networks (including widgets related to such networks, such as the “Facebook Like” button).
We may combine information that we receive from the various sources described in this Notice, including third-party sources and public sources, and use or disclose it for the purposes identified above.
4. Data Location & Retention {#4.-data-location-&-retention}
Data Location: We and our authorized Service Providers (defined below) maintain, store and process personal data in the United States (US), Europe, the United Kingdom (UK), and other locations as reasonably necessary for the proper performance and delivery of our Services, or as may be required by applicable law.
While privacy laws vary between jurisdictions, Execify.ai, its affiliates and Service Providers are each committed to protect personal data in accordance with this Privacy Policy, customary and reasonable industry standards, and such appropriate lawful mechanisms and contractual terms requiring adequate data protection, regardless of any lesser legal requirements that may apply in the jurisdiction to which such data is transferred.
Data Retention: We may retain your personal data for as long as it is reasonably needed to fulfil the purposes for which we collected it; in order to comply with our legal, accounting, reporting requirements and contractual obligations; or to protect ourselves from any potential disputes (e.g. as required by laws applicable to log-keeping, records and bookkeeping, and in order to have proof and evidence concerning our relationship, should any legal issues arise following your discontinuance of use), all in accordance with our data retention policy and at our reasonable discretion. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of such data, the potential risk of harm from unauthorized use or disclosure of such data, the purposes for which we process it, and the applicable legal requirements. If you have any questions about our data retention policy, please contact us by email at privacy@execify.ai.
When we no longer require the personal information, we have collected about you, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible. If we anonymize your personal information (so that it can no longer be associated with you), we may use this information indefinitely without further notice to you.
5. Data Disclosure {#5.-data-disclosure}
We may disclose personal data in the following instances:
Service Providers: We engage selected third-party companies and individuals as “Service Providers”, to perform services on our behalf or complementary to our own. These include providers of Third Party Services (as defined in the Terms of Service), such as: hosting and server co-location services, communications and content delivery networks (CDNs), data and cyber security services, billing and payment processing services, fraud detection, investigation and prevention services, web and mobile analytics, email and communication distribution and monitoring services, session or activity recording services, call recording, analytics and transcription services, event production and hosting services, remote access services, performance measurement, data optimization and marketing services, social and advertising networks, content, lead generating and data enrichment providers, email, voicemails, video conferencing solutions, support and customer relation management systems, third-party customer support providers, and our legal, compliance and financial advisors and auditors.
Our Service Providers may have access to personal data, depending on each of their specific roles and purposes in facilitating and enhancing our Services or other activities, and may only use the data as determined in our agreements with them.
Partnerships: We engage selected business and channel partners, resellers, distributors and providers of professional services related to our Services, which allow us to explore and pursue growth opportunities by facilitating a stronger local presence and tailored experiences for our prospective and existing Customers and Users. In such instances, we may disclose relevant contact, business and usage details to the respective Partner, to allow them to engage with those Customers and Users for such purposes. If you directly engage with any of our Partners, please note that any aspect of that engagement which is not directly related to the Services and directed by Execify.ai is beyond the scope of Execify.ai’s Terms and Privacy Policy, and may therefore be governed by the Partner’s terms and privacy policy.
Application Providers and Event Sponsors*: If so instructed or permitted by you or your Account Admin, we may disclose your personal data (such as your User Profile and contact details, as well as relevant usage data) to the provider(s) of any third-party applications or integrations added to your Account. Similarly, if you register to any event that we host, organize or sponsor, then with your permission we may disclose your registration details to others, including the hosts, organizers, speakers, services providers and sponsors of that event, so that they may contact you with relevant information and offers, or to fulfill any promotions related to the event.
Customers and other Users: Your personal data may be disclosed to the Customer owning the Account to which you are subscribed as a User (including data and communications concerning your User Profile), as well as other Users of that Account. Your personal data and activity within the Services may also be monitored, processed and analyzed by the Account Admin. This includes instances where you contact us for help in resolving an issue specific to a team of which you are a member (and which is managed by the same Customer).
Also, in cases where your personal data appears in boards within that Account that are set as “private” or with limited view privileges, the Account Admin(s) may still access it on behalf of the Customer.
Any content submitted by you, when authenticated into Execify.ai Services, may still be accessed, copied and processed by the Account Admin(s). Your User Profile and personal data will also be made available to all the authorized Users who can view the same private content as you. Please note that Execify.ai is not responsible for and does not control any further disclosure, use or monitoring by or on behalf of the Customer (including sharing of boards or use of broadcast features within the Services), that itself acts as the “Data Controller” of such data (as further described in Section 9 below).
If you register or access the Services using an email address at a domain that is owned by your employer or organization (our Customer), and another team within such Customer’s organization wishes to establish an account on the Services, certain information about you including your name, profile picture, contact info and general use of your Account will become accessible to the Account Admin and Users.
Services integrations: You or your Account Admin may choose to integrate your Account on the Services with third-party Services (provided that such integration is supported by our Services). The provider of such integrated third-party Services may receive certain relevant data about or from your Account on the Services, or disclose certain relevant data from the account on the third-party provider’s Services with our Services, depending on the nature and purpose of such integration. Note that we do not receive or store your passwords for any of these third-party Services (but do typically require your API key in order to integrate with them). If you do not wish your data to be disclosed to such third-party Services(s), please contact your Account Admin.
Feedback or Recommendations: If you submit a public review or feedback, note that we may (at our discretion) store and present your review publicly, on our Sites and Services. If you wish to remove your public review, please contact us at support@execify.ai. If you choose to send others an email or message inviting them to use the Services, we may use the contact information you provide us to automatically send such invitation email or message on your behalf. Your name and email address may be included in the invitation email or message.
Community Forum: Our Sites include public blogs or forums, such as the Execify.ai Community. We also manage and participate in various social channels and communities on other platforms. Any information you submit on these forums, blogs and communities — including profile information associated with the User Profile you use to post the information — may be read, collected, and used by others who access these Sites. Due to the nature of such public forums, your posts and certain profile information may remain visible to all even after you terminate your User Profile. To request removal of your information from publicly accessible Sites operated by us, please contact us as provided in Section 10 below and note the Sites from which you would like your information to be removed. In some cases, we may not be able to remove your information, in which case we will let you know if we are unable to and why.
Business Transferees. We may disclose personal data in the context of actual or prospective business transactions (e.g., investments in Execify, financing of Execify, public stock offerings, or the sale, transfer or merger of all or part of our business, assets or shares), for example, we may need to share certain personal data with prospective counterparties and their advisers. We may also disclose your personal data to an acquirer, successor, or assignee of Execify as part of any merger, acquisition, sale of assets, or similar transaction, and/or in the event of an insolvency, bankruptcy, or receivership in which personal information is transferred to one or more third parties as one of our business assets.
Legal Compliance: In exceptional circumstances, we may disclose or allow government and law enforcement officials access to your personal data, in response to a subpoena, search warrant or court order (or similar requirement), or in compliance with applicable laws and regulations. Such disclosure or access may occur if we believe in good faith that: (a) we are legally compelled to do so; (b) disclosure is appropriate in connection with efforts to investigate, prevent, or take action regarding actual or suspected illegal activity, fraud, or other wrongdoing; or (c) such disclosure is required to protect the security or integrity of our products and Services.
Professional Advisors: We may disclose your personal data to professional advisors such as lawyers, auditors, bankers and insurer, where necessary in the course of the professional services that they render to us.
Protecting Rights and Safety: We may disclose your personal data to others if we believe in good faith that this will help protect the rights, property or safety of Execify.ai, any of our Users or Customers, or any members of the general public.
For the avoidance of doubt, Execify.ai may disclose your personal data in additional manners, pursuant to your explicit approval, if we are legally obligated to do so, or if we have successfully rendered such data non-personal and anonymous.
6. Cookies and Tracking Technologies {#6.-cookies-and-tracking-technologies}
Our Sites and Services (including some of our Services Providers) utilize ”cookies”, anonymous identifiers, pixels, container tags and other technologies in order for us to provide and monitor our Services and Sites, to ensure that they perform properly, to analyze our performance and marketing activities, and to personalize your experience. Such cookies and similar files or tags may also be temporarily placed on your device. Certain cookies and other technologies serve to recall personal data, such as an IP address, as indicated by a Prospect, User or Technology Partner. To learn more about our practices concerning cookies and tracking, see our Cookie Policy.
Please note that we do not change our practices in response to a “Do Not Track” signal in the HTTP header from a browser or mobile application, however, most browsers allow you to control cookies, including whether or not to accept them and how to remove them. You may set most browsers to notify you if you receive a cookie, or to block or remove cookies altogether. To find out more about “Do Not Track,” please visit http://www.allaboutdnt.com.
7. Communications {#7.-communications}
We engage in Services and promotional communications, through email, phone, SMS and notifications.
Services Communications: We may contact you with important information regarding our Services. For example, we may send you notifications (through any of the means available to us) of changes or updates to our Services, billing issues, log-in attempts or password reset notices, etc. Our Customers, and other Users on the same Account, may also send you notifications, messages and other updates regarding their or your use of the Services. You can control your communications and notifications settings from your User Profile settings, or otherwise in accordance with the instructions that may be included in the communications sent to you. However, please note that you will not be able to opt-out of receiving certain Services communications which are integral to your use (like password resets or billing notices).
Promotional Communications: We may also notify you about new features, additional offerings, events and special opportunities or any other information we think you will find valuable, as our Customer, User, Prospect or Technology Partner. We may provide such notices through any of the contact means available to us (e.g. phone, mobile or email), through the Services, or through our marketing campaigns on any other sites or platforms. If you do not wish to receive such promotional communications, you may notify Execify.ai at any time by sending an email to privacy@execify.ai, changing your communications preferences in your User Profile settings, or by following the “unsubscribe”, “stop”, “opt-out” or “change email preferences” instructions contained in the promotional communications you receive.
8. Data Security {#8.-data-security}
We employ technical, organizational and physical safeguards designed to protect the personal data we collect.. However, please be aware that regardless of any security measures used, we cannot and do not guarantee the absolute protection and security of any personal data stored with us or with any third parties as described in Section 4 above. To learn more, please visit our Trust Center.
9. Data Subject Rights {#9.-data-subject-rights}
If you wish to exercise your privacy rights under applicable law (including the EU or UK GDPR, or Swiss Federal Data Protection Act), such as (each to the extent applicable to you under the laws which apply to you).
If you are an individual located in the EU or the UK, you may ask us to take the following actions in relation to your personal data that we hold:
- Access: Provide you with information about our processing of your personal data and give you access to your personal data.
- Correct: Update or correct inaccuracies in your personal data.
- Delete: Delete your personal data where there is no good reason for us continuing to process it – you also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
- Portability: Port a machine-readable copy of your personal data to you or a third party of your choice.
- Restrict: Restrict the processing of your personal data, for example if you want us to establish its accuracy or the reason for processing it.
- Object: Object to our processing of your personal data where we are relying on Legitimate Interests – you also have the right to object where we are processing your personal data for direct marketing purposes.
- Withdraw consent: When we use your personal data based on your consent, you have the right to withdraw that consent at any time.
Exercising these rights: You may submit these requests to privacy@execify.ai or our postal address provided below.
You may designate an authorized agent, in writing or through a power of attorney, to request to exercise your privacy rights on your behalf. The authorized agent may submit a request to exercise these rights by emailing us. In such cases, we may request further information to verify such power of attorney and authorization.
Please note that when you ask us to exercise any of your rights under this Privacy Policy or applicable law, we may instruct you on how to fulfill your request independently through your User Profile settings; refer you to your Account Admin; or require additional information and documents, including certain personal data and credentials in order to process your request in a proper manner (e.g. in order to authenticate and validate your identity so that we know which data in our systems relates to you, and where necessary, to better understand the nature and scope of your request). Such additional information will be then retained by us for legal purposes (e.g. as proof of the identity of the person submitting the request, and of how each request was handled), in accordance with Section 3 above. Whether or not we are required to fulfill any request you make will depend on a number of factors (e.g., why and how we are processing your personal information), if we reject any request you may make (whether in whole or in part) we will let you know our grounds for doing so at the time, subject to any legal restrictions.
We may redact from the data which we make available to you, any personal or confidential data related to others.
Your right to lodge a complaint with your Supervisory Authority. In addition to your rights outlined above, if you are not satisfied with our response to a request you make, or how we process your personal information, you can make a complaint to the data protection regulator in your habitual place of residence.
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For users in the European Economic Area – the contact information for the data protection regulator in your place of residence can be found here: https://edpb.europa.eu/about-edpb/board/members_en
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For users in the UK - the contact information for the UK data protection regulator can be found here: https://ico.org.uk/make-a-complaint/
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In Switzerland, the relevant supervisory authority for data protection matters is the Federal Data Protection and Information Commissioner (FDPIC). If you are a resident of Switzerland and wish to lodge a complaint regarding the processing of your personal information, you can contact the FDPIC at Address: Feldeggweg 1, CH - 3003 Bern, Switzerland or via the website: https://www.edoeb.admin.ch
10. Data Controller/Processor {#10.-data-controller/processor}
Certain data protection laws and regulations, such as the GDPR, typically distinguish between two main roles for parties processing personal data: the “data controller”, who determines the purposes and means of processing; and the “data processor”, who processes such data on behalf of the data controller. Below we explain how these roles apply to our Services, to the extent that such laws and regulations apply.
Execify.ai is the “data controller” of its Prospects’, Users’, Technology Partner’s and Customers’ personal data, as detailed in Section 1 above. Accordingly, we assume the responsibilities of a data controller (solely to the extent applicable under law), as set forth in this Privacy Policy.
Execify.ai is the “data processor” of personal data contained in Customer Data, as submitted by our Customers and their Users to their Account’s data and items like tasks and correspondences. We process such data on behalf of our Customer (who is the “data controller” of such data) and in accordance with its reasonable instructions, subject to our Terms, our Data Processing Addendum (to the extent applicable) and other commercial agreements with such Customer.
11. Additional Notices {#11.-additional-notices}
Our GDPR representatives. We have appointed the following representatives in Europe as required by the GDPR – you can contact them directly should you wish:
Prighter Group with its local partners as our privacy representative and your point of contact for the following regions:
United Kingdom (UK)
European Union (EU)
Prighter gives you an easy way to exercise your privacy-related rights (e.g. requests to access or erase personal data). If you want to contact us via our representative, Prighter or make use of your data subject rights, please visit the following website:https://app.prighter.com/portal/16631416761
| Our Representative in the EU. Our EU representative appointed under the EU GDPR is iuro Rechtsanwälte GmbH t/a Prighter. You can contact them: By email to: support@prighter.com. By postal mail to: iuro Rechtsanwälte GmbH, Schellinggasse 3/10, 1010 Vienna, Austria | Our Representative in the UK. Our UK representative appointed under the UK GDPR is Prighter Ltd. You can contact them: By email to: support@prighter.com. By postal mail to: Prighter Ltd, 20 Mortlake Mortlake High Street, London, SW14 8JN, United Kingdom |
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Supplemental Terms for California Residents: Pursuant to the California Consumer Privacy Act (“CCPA”), this Section 9 applies to certain personal data collected about California individuals where Execify.ai controls how and why the personal data is processed (which the CCPA calls a “business”) and supplements the rest of our Notice above. This Section 9 does not apply to current or former employees, applicants, contractors, or agents.
The below table provides the categories of personal data we have sold, shared, or disclosed to third parties, as defined by the California Privacy Rights Act. For reference, the table in Section 2 provides the categories of personal data collected and our disclosures of personal data.
| Categories of Personal Data We Collect | California Privacy Rights Act Details: Categories of Third Parties to Whom Personal Data is “Sold or Shared” |
|---|---|
| Identifiers, such as your name, email address, postal address, phone number, and device identifiers (e.g., advertising identifiers and IP address). | Companies that operate Cookies and Tracking Technologies, described in Section 5, such as marketing and advertising partners. Business partners who we partner with to jointly market or sell our products and Services, such as channel partners. |
| Commercial information, including preferences, such as purchasing history or tendencies and transactional information, such as banking information. | Not applicable |
| Internet or other electronic network activity information and device information, such as your browsing history, search history, device information, and other information (whether passive browsing or active engagement) regarding your interactions with us and use of our products, Services, emails, and other Digital Properties. | Companies that operate Cookies and Tracking Technologies, described in Section 5, such as marketing and advertising partners. |
| Geolocation information, such as approximate location based on your IP address, mobile device location, or information you provide to us (such as city and state you provide through a webform). You may be able to control collection of this data through the settings of your device. | Companies that operate Cookies and Tracking Technologies, described in Section 5, such as marketing and advertising partners. |
| Audio, electronic, visual, and other sensory information, such as CCTV recordings of our premises (e.g., if you visit our offices); recordings of your interactions with our sales or advocacy teams (e.g., for quality assurance or training purposes, in accordance with applicable laws); or customer support chat or messaging logs. | Companies that operate platforms or software systems that are, or act as, sub-processors of information we collect and/or process for messaging, customer support, or other information. |
| Inferences as defined by California law, such as marketing you are likely to positively react to. | Behavioral and data information could be used to inform 3rd party marketing and advertising systems. |
| Sensitive Personal Data, such as proof of vaccination or race and ethnicity (optional) (where permissible under applicable law). | Not applicable |
Although we have not “sold” or “shared” personal data for money in the past 12 months, we engage in routine practices with our Digital Properties involving third parties that could be considered a “sale” or “sharing” as defined under California law. We do not knowingly sell or share any personal data of minors under the age of 16. We do not collect or process “sensitive personal information,” as defined by California law, to infer characteristics about you. Execify.ai only uses sensitive personal information consistent with the exceptions to the right to limit sensitive personal information.
Financial Incentives: We may offer a benefit or offering in exchange for you providing personal data, such as a discount or coupon to individuals who respond to a survey. As part of these surveys we may collect personal data, such as your name, contact information, preferences, experiences, beliefs, opinions, and other responses to the survey questions. Participation in surveys is governed by the applicable terms and conditions for the survey, which will describe any financial incentives associated with that survey and how to participate. The value of your data is the value of the offer presented to you. We have calculated such value by using the expense related to the benefit. You may withdraw from any financial incentive at any time by emailing us at privacy@execify.com. If we offer another type of financial incentive, we will share with you the material terms of each offer when we ask you to participate.
Your Data Protection Rights: Subject to legal limitations, certain California residents may have the below rights.
- Right to Know. You have the right to request information about the categories of personal data we have collected about you, the categories of sources from which we collected the personal data, the purposes for collecting the personal data, the categories of third parties to whom we have disclosed your personal data, and the purpose for which we disclosed your personal data. You may also request information about the specific pieces of personal data we have collected about you (“Specific Pieces Report”).
- Right to Delete. You have the right to request that we delete personal data that we have collected from you.
- Right to Correct. You have the right to request that we correct inaccurate personal data that we maintain about you.
- Right to Opt Out of Sale or Sharing. We do not sell personal data to third parties in exchange for money. However, as we explain in Section 5, we share information with advertising partners and allow advertising partners to collect information from our Digital Properties. This exchange may be considered a “sale” or “sharing” under California law, and you have the right to opt out of this “sale” or “sharing” of personal data.
California residents may request to exercise the Right to Know, the Right to Delete, and the Right to Correct by emailing us at privacy@execify.ai. We will not discriminate against you, in any manner prohibited by applicable law, for exercising these rights.
How to Fully Exercise the Right to Opt Out of Sale or Sharing**:** In order to fully exercise the Right to Opt Out of Sale or Sharing with respect to any “sale” or “sharing” of information, you must undertake both of the following steps:
- Submit a Right to Opt Out of Sale or Sharing request by emailing us at privacy@execify.ai; and
- Disable the use of advertising cookies and other tracking technologies by clicking the “Do Not Sell or Share My Personal Information” link in our website footer. You must complete this step on each of our Sites from each browser and on each device that you use. These steps are necessary so that we can place a first-party cookie signaling that you have opted out on each browser and each device you use.
If you block cookies, we will be unable to comply with your Right to Opt Out of Sale or Sharing request for device data that we automatically collect and disclose to third parties online using cookies, pixels, and other tracking technologies. If you clear the cookies in your browser, you will need to follow Step 2 above again. To the extent required by California law, we will honor “Do Not Sell or Share” opt-out preference signals sent in a format commonly-used and recognized by businesses at the browser level, such as an HTTP header field or JavaScript object.
Verification: To process California data protection requests, we will need to obtain information to locate you in our records or verify your identity, depending on the nature of the request. In most cases, we will request information about you, which may include your name, email address, or other information. If you submit a Right to Know - Specific Pieces Report we may also request a signed declaration, under penalty of perjury, that you are who you say you are. We may request alternative information under certain circumstances and/or use third parties to help verify your identity.
Authorized Agents: Authorized agents may exercise California data protection rights on behalf of California individuals, but we reserve the right to verify the individual’s identity directly as described above. Authorized agents must contact us by submitting a request by emailing us at privacy@execify.ai and indicate that they are submitting the request as an agent. We may require the agent to demonstrate authority to act on your behalf by providing signed permission from you. We may also require you to verify your own identity directly with us or to directly confirm with us that you provided the authorized agent permission to submit the request.
Timing: We will process Right to Opt Out of Sale or Sharing requests within fifteen (15) business days from the date we received the request. We will respond to Requests to Delete and Requests to Know within forty-five (45) days unless we need more time, in which case we will notify you, and it may take up to ninety (90) days to respond to your request.
Supplemental Information for the EEA, Switzerland, and the U.K. The following terms supplement the Notice with respect to our processing of EEA (i.e., European Union Member States, Iceland, Liechtenstein, and Norway), Swiss, and U.K. personal data. In the event of any conflict or inconsistency between the other parts of the Notice and the terms of this section, this section shall govern and prevail with regard to the processing of EEA, Swiss, and U.K. Personal Data, to the extent applicable.
Data Controller: The Execify.ai entity with which you have a primary relationship (such as the entity that concluded the Services contract with you; the entity that has provided you with marketing materials and promotional communications; or the primary entity in the region where you access our Site) is the controller within the scope of this Notice. This will be Execify, Inc., unless we specifically inform you otherwise.
a. Legal Basis for Processing: Please see Section 3 for the legal basis on which we rely for the collection, processing, and use of personal data.
b. Your Data Protection Rights: Under applicable data protection laws, you may exercise certain rights regarding your personal data.
- Right to Access. You have the right to obtain confirmation from us whether we are processing your personal data and related information, as well as the right to obtain a copy of your personal data undergoing processing.
- Right to Data Portability. You may receive your personal data, that you have provided to us, in a structured, commonly-used, and machine-readable format, and you may have the right to transmit it to other data controllers without hindrance. This right only exists if the processing is based on your consent or a contract, and the processing is carried out by automated means.
- Right to Rectification. You have the right to request the rectification of inaccurate personal data and to have incomplete data completed.
- Right to Objection. You have the right to object to the processing of your personal data in certain cases.
- Right to Restrict Processing. You may request that we restrict the processing of your personal data in certain cases.
- Right to Erasure. You may request that we erase your personal data in certain cases.
- Right to Lodge a Complaint. You have the right to lodge a complaint with a supervisory authority. We commit to cooperate and comply respectively with the advice of the panel established by the EU data protection authorities (DPAs), the UK Information Commissioner’s Office (ICO) and the Gibraltar Regulatory Authority (GRA), and the Swiss Federal Data Protection and Information Commissioner (FDPIC) with regard to unresolved complaints concerning our handling of personal data received.
- Right to Refuse or Withdraw Consent. In case we ask for your consent to process your personal data, you are free to refuse to give it. If you have given your consent, you may withdraw it at any time without any adverse consequences. The lawfulness of any processing of your personal data that occurred prior to the withdrawal of your consent will not be affected.
- Right to Not Be Subject to Automated Decision-making. The types of automated decision-making referred to in Article 22(1) and (4) EU/UK General Data Protection Regulation (“GDPR”) do not take place in connection with your personal data. Should this change, we will inform you about why and how any such decision was made, the significance of it, and the possible consequences of it. You will also have the right to human intervention, to express your point of view, and to contest the decision.
You may exercise these rights by contacting us using the details provided in Section 12 or by visiting here to submit your request. Please note that we may refuse to act on requests to exercise data protection rights in certain cases, such as where providing access might infringe someone else’s privacy rights or impact our legal obligations.
Supplemental Information for Other Regions
- Australia: Personal data collected, stored, used, and/or processed by Execify.ai, as described in this Notice, is collected, stored, used, and/or processed in accordance with the Australian Privacy Act 1988 (Commonwealth) and the Australia Privacy Principles. If you are dissatisfied with our handling of a complaint or do not agree with the resolution proposed by us, you may make a complaint to the Office of the Australian Information Commissioner (“OAIC”) by contacting the OAIC using the methods listed on their website. Alternatively, you may request that we pass on the details of your complaint to the OAIC directly.
- Canada: Personal data, as defined in the Personal Information Protection and Electronic Documents Act (“PIPEDA”) will be collected, stored, used, and/or processed by Execify.ai in accordance with the Execify.ai’s obligations under PIPEDA.
- Nevada: We do not presently sell personal data as defined under Nevada law. If you are a Nevada resident, you may nevertheless email us using the information above to exercise your right to opt-out of sale under Nevada Revised Statutes §603A et seq.
- New Zealand: Personal data collected, stored, used, and/or processed by Execify.ai, as described in this Notice, is collected, stored, used, and/or processed in accordance with New Zealand’s Privacy Act 2020 and its 13 Information Privacy Principles (“NZ IPPs”).
- Singapore: Personal data collected, stored, used and/or processed by Execify.ai, as described in this Notice, is collected, stored, used, and/or processed in accordance with Execify.ai’s obligations under the Personal Data Protection Act 2012 (“PDPA”).
- United Kingdom: Personal data collected, stored, used, and/or processed by Execify.ai, as described in this Privacy Notice, is collected, stored, used, and/or processed in accordance with Execify.ai’s obligations under the UK Data Protection Act 2018, as amended by the Data Protection, Privacy and Electronic Communications (Amendments etc.) (EU Exit) Regulations 2019, as amended, superseded or replaced (“U.K. GDPR”).
Updates and Amendments: We may update and amend this Privacy Policy from time to time by posting an amended version on our Services. The amended version will be effective as of the date it is published. When we make material changes to this Privacy Policy, we will give notice as appropriate under the circumstances, e.g., by displaying a prominent notice within the Services or by sending an email. Your continued use of the Services after the changes have been implemented will constitute your acceptance of the changes.
Accessibility: Upon request, this Privacy Policy can be read by a screen reader. For more information, please contact privacy@execify.ai.
No automated decision-making and profiling. As part of the Services, we do not engage in automated decision-making and/or profiling, which produces legal or similarly significant effects.
Third Party Websites and Services: Our Services includes links to third party websites and services, and integrations with Third Party Services (as defined in the Terms of Service). Such websites, services and Third Party Services, and any information you process, submit, transmit or otherwise use with or to such websites, services and Third Party Services, are governed by such third party’s terms and privacy practices and policies, and not by this Privacy Policy. We encourage you to carefully read the terms and privacy policies of such websites, services and Third Party Services.
Our Services are not directed to children under the age of 16: We do not knowingly collect personal data from children and do not wish to do so. If we learn that a person under the age of 16 is using the Services, we will attempt to prohibit and block such use and will make our best efforts to promptly delete any personal data stored with us with regard to such a child. If you believe that we might have any such data, please contact us by email at privacy@execify.ai.
Data processing outside of Europe. We are a U.S.-based company and many of our service providers, advisers, partners or other recipients of data are also based in the U.S. This means that, if you use the Service, your personal information will necessarily be accessed and processed in the U.S. It may also be provided to recipients in other countries outside Europe.
You may contact us if you want further information on the specific mechanism used by us when transferring your personal information out of Europe. You may have the right to receive a copy of the appropriate safeguards under which your personal information is transferred by contacting us at support@execify.ai.
Questions, concerns or general complaints: If you have any comments or questions regarding our privacy policy or practices, or if you have any concerns regarding your personal data held with us, or if you wish to make a complaint about how your personal data is being processed by Execify.ai, please contact Execify.ai’s support at:
Email: support@execify.ai or privacy@execify.ai for privacy-related matters.
Mail: Execify, Inc.
11400 W. Olympic Blvd.
Suite 200
Los Angeles, CA 90064